Clerk's Department

The Municipal Clerk is responsible for recording, without note or comment, all resolutions, decisions and other proceedings of the Council. The Clerk maintains the safekeeping of all the official records of the municipality.The Municipal Clerk is a Statutory Officer of the Corporation and is assigned duties by various Provincial Statutes, including the Municipal Act, the Municipal Elections Act, the Planning Act, the Local Improvement Act, the Drainage Act and the Vital Statistics Act.

The Clerk's Department is responsible for the following:


Commissioner of Oath

At the Township of North Huron Administration Office there are members of staff who are Commissioners of Oaths.  A Commissioner of Oaths is not a Notary Public and cannot notarize your documents.  If you are unsure if your document can be signed by a Commissioner please contact the Deputy Clerk.

In order for a Commissioner to sign your document please keep the following in mind:

  • the person making the oath, often called the declarant, must be present,
  • the declarant must have valid government issued photo identification,
  • no document will be signed without the declarant present, and
  • the document must not be signed by the declarant until they are in front of the Commissioner.

There is a $15.00 plus HST charge for Commissioner of Oaths services.

 

Travel Letters

A Commissioner can also sign a travel letter.  A travel letter is recommended by the Canadian Border Services Agency when a minor is travelling with only one parent or with any other person other than both parents. 

The process will take time to complete and the same $15.00 plus HST fee and above conditions apply.  Please allow sufficient time and call ahead to ensure a Commissioner will be available.  If you have not planned ahead for this, you may not be able to obtain the travel letter and you may compromise your ability to travel across international borders.  Accommodations may be made when parents cannot attend the Office at the same time.  Under no circumstances will a travel letter be signed by a Commissioner without the appropriate parent(s) present or without valid government issued photo identification.

 

Freedom of Information and Protection of Privacy Act

The Township of North Huron endeavours to provide as much information as possible to the public without the necessity of submitting a formal Freedom of Information Request.

The Municipal Freedom of Information and Protection of Privacy Act provides individuals with a right of access to certain records under the custody and control of the Municipality.  The Act also provides that certain costs can be charged for access to information, for example photocopy costs.  An application for a Freedom on Information requests must be accompanied with payment in the amount of $5.00.

Access for Information Request Form