Appear as a Delegation

A fully completed Request for Delegation Form must be submitted by no later than 4:30pm on the Monday of the week prior to the meeting in which the delegate is requesting to attend. This form may also be submitted by email to delegations@northhuron.ca or delivered in person to the Clerk's Department at the North Huron Municipal Office.

Once your delegation request form has been received, the delegation will be scheduled for the appropriate agenda at the discretion of the Clerk. The Clerk’s Department will send you a confirmation message with instructions for participating in the meeting.

A schedule of Regular Council and Committee meeting dates and times can be found on the Council, Committees and Boards Schedules page.

A copy of all delegation presentation materials (such as reports, presentations and other material to be presented) must be submitted to the Clerk’s Department by no later than 4:30 p.m. on the Monday of the week prior to the meeting for inclusion on the public Council or Committee meeting agenda. PowerPoint presentations and handouts can be uploaded with the Request for Delegation Form or can be submitted to the Clerk’s Department via email at delegations@northhuron.ca

If your delegation presentation materials are submitted after the deadline, your delegation presentation may be moved to the next available Council or Committee meeting at the discretion of the Clerk.

All presentation materials shall be published as part of the Meeting Agenda and subject to full disclosure under the Municipal Freedom of Information and Protection of Privacy Act, 1990.

Delegations are limited to ten (10) minutes in length to address Council or a Committee. This time limit includes time for questions from members of the Council/Committee.

Only one person at a time is permitted to speak and must be acknowledged by the Reeve or Chair prior to speaking.

Delegation presentations are near the beginning of the meeting. Prior to a delegation presentation being heard, the Reeve or Chair will call you to come forward to the podium when it is time for you to speak. Please state your name for the record and organization or company you are representing, if any.

As a delegation, you shall not speak disrespectfully of any person, use offensive words, speak on any subject other than the subject for which you have received approval, disobey any decision of the Chair or enter into debate with other delegations, staff or Council/Committee members.

The purpose of a delegation is to provide information to a Committee or Council. After hearing your presentation and asking questions, the Committee or Council may or may not pass a motion on the matter. They might refer the matter to staff to gather information or prepare a report or, they might make a motion recommending taking action on your issue.

If a motion is made, the matter may carry forward to a future Committee or Council meeting. Please be aware that a final decision from a Committee or Council may take several meetings.